Chancery Clerk
Welcome
| Office Information | Chancery Court | Youth Court | Financial Information | Land Records | Passports | FAQ's | Links |
Office Information
Mailing Address:
Clay County Chancery Clerk
P. O. Box 815
West Point, MS 39773
Clay County Chancery Clerk
205 Court Street
West Point, MS 39773
Fax Phone: (662) 492-4059
| Deputy Clerks: | LaFrance Boyd Comptroller lboyd@claycounty.ms.gov |
| Ginger Allen Accounts Payable Assistant gallen@claycounty.ms.gov | |
| Becky Cox Court Records & Passports bcox@claycounty.ms.gov | |
| Ava Gardner Land Records agardner@claycounty.ms.gov | |
| Ashley Walker Land Records awalker@claycounty.ms.gov | |
| Deborah Myers Purchasing, Youth Court & Land Records dmyers@claycounty.ms.gov |
Columbus, MS 39703
(662) 241-1913 Fax
| Ct Reporter Ct Admin Staff Attorney | Annette Savors Linda C. Hall Patricia Rives | P. O. Box 684 P. O. Box 684 P. O. Box 684 | Columbus, MS 39703 Columbus, MS 39703 Columbus, MS 39703 |
P. O. Drawer 110
Okolona, MS 38860
(662) 447-3486 Office
(662) 447-2512 Fax
| Ct Reporter Paralegal/Docket Clk Staff Attorney | Leigh Pettit Sandra Jackson Patricia Rives | P. O. Box 110 P. O. Box 110 P. O. Box 110 | Okolona, MS 38860 Okolona, MS 38860 Okolona, MS 38860 |
P. O. Box 684
Columbus, MS 39703
(662) 329-5844 Office
(662) 241-1913 Fax
| Ct Reporter Ct Admin Staff Attorney | Melissa Grimes Linda C. Hall Patricia Rives | P. O. Box 684 P. O. Box 684 P. O. Box 684 | Columbus, MS 39703 Columbus, MS 39703 Columbus, MS 39703 |
| Judge: | Thomas B. Storey, Jr. 103 East Broad Street P. O. Box 835 West Point, MS 39773 (662) 494-5184 Phone (662) 494-4836 Fax |
| Usual Hearing Day/Time: | If Chancery or Circuit Court is not in session, Youth Court is held most Wednesdays at 10:00 a.m. |
| Court Address: | Clay County Courthouse Courtroom #2 (Behind Courthouse) P. O. Box 815 205 Court Street West Point, MS 39773 (662) 494-3124 Office (662) 492-4059 Fax |
| Clerk: | For Youth Court Matters Contact: Deborah Myers, Deputy Chancery Clerk & Youth Court Clerk Clay County Chancery Clerk Office 205 Court Street West Point, MS 39773 (662) 494-3124 Office (662) 492-4059 Fax |
| Delinquency, Intake Personnel and Counselor: | Patricia Cantrell Harris Youth Services Office P. O. Box 78 120 West Jordan Street West Point, MS 39773 (662) 494-3307 Phone (662) 494-8203 Fax |
| Youth Service Clerk: | Nikita Moore Dept. of Human Services, Youth Services P. O. Box 78 120 West Jordan Street West Point, MS 39773 (662) 494-3307 Phone (662) 494-82 |
| Abuse and Neglect Contact/Intake Personnel: | Tina Carr Dept. of Human Services P. O. Box 777 360 Washington Street West Point, MS 39773 (662) 494-8987 Phone (662) 495-2436 Fax |
Financial InformationCounty Treasurer, County Auditor, and Comptroller
Land records refer to those record series that may involve real estate. These include documents traditionally recorded in Deeds Books and Plat Cabinets, such as Deeds, Deed of Trust, Authorities to Cancel, Plats, Name Change Orders, and many other documents. The Land Records Division also includes dockets and indexes of judgments and certain Uniform Commercial Code transaction files that are recorded as liens on real estate.
All land records are available for public inspection from 8:00 a.m. to 5:00 p.m., Monday thru Friday. Fees for copies made by the public are $ .25 per page. The fee for copies made by our staff is $ .50 per page. There is an additional fee for certifying a copy of a document. Listed below is the Filing Fee Schedule of all filing fees associated with filing an instrument in the Chancery Clerk’s office.
Requests for copies sent by mail must be accompanied by check or money order covering the cost of the copies and a stamped self-addressed envelope. The request should reasonably identify the document to be copied; specifically, the book and page number in which the document is recorded.
There are different recording requirements depending on the type of document being filed in the Chancery Clerk’s office. We are unable to list all the recording requirements here; however, it is the responsibility of the person offering the document for recording to make sure (1) the document is an original, (2) the document is signed and that all signatures are properly acknowledged before a notary public, (3) the document is a complete writing and contains the required information, and (4) the document is accompanied by the proper fees.
The Chancery Clerk’s staff cannot give legal advice. Those seeking legal advice to record a document in the Chancery Clerk’s office are encouraged to obtain the advice of legal counsel.
The Chancery Clerk’s office accepts (1) cash and (2) checks or money orders made payable to the Clay County Chancery Clerk.
Passports
As a service to the citizens of Clay County and surrounding areas, the Clay County Chancery Clerk’s office is proud to serve as a Passport Acceptance Agent in cooperation with the U. S. Department of State.
Applications
Passport applications are available in our office located at 205 Court Street in West Point, Mississippi or may be downloaded at http://travel.state.gov. Please do not sign applications until you arrive in person in our office. For more information please contact Becky Cox, deputy clerk, at (662) 494-3124. Additionally, you may also email our office at bcox@claycounty.ms.gov. Office hours are Monday thru Friday at 8:00 a.m. thru 5:00 p.m. No appointments needed.
Requirements
In order to submit a proper Passport Application, the following documents must be presented to our office:
- Certified copy of the applicant’s birth certificate, previously issued passport, or certificate of naturalization;
- A valid driver’s license or other state issued identification card photo;
- Two (2) identical passport photos size 2x2;
- The proper fees as set forth below;
All persons that present out-of-state primary ID, such as a Driver’s License, are also required to present a second ID and submit a front and back photo copy of that second ID with the passport application.
The second ID should contain as much of the following information as possible: the person’s photo, full name, date of birth, and the document issuance date (example: Employment ID, Student ID, Voter Registration card, etc.) This information is also available to customers online at http://travel.state.gov.
For children under age 16, both parents or legal guardians must appear in our office in person, and both parents must sign the child’s application in front of a representative of our office. Additionally, the child must be present, as well. Both parents must submit a valid Driver’s License, Passport, Military Identification Card, or other state-issued Identification Card. The child does not sign the application.
For more detailed statement of requirements for submitting a Passport Application, please log on to http://travel.state.gov.
Passport Brochure - Please see the fee schedule below.
PASSPORT FEES
U.S. PASSPORT BOOK for First Time Applicants and Minors
Adults $135.00
(age 16 and over)
Minors $105.00
(under age 16)
U.S. PASSPORT CARD for First Time Applicants and Minors
Adults $55.00
(age 16 and over)
Minors $40.00
(under age 16)
FAQ's
This section is still under construction. Please check back with us at a later time as we grow our website.
Below are some links which you may find helpful. Just click on the link to go to the specified website.
Mississippi Office of the State Auditor
Mississippi Office of the Attorney General
Mississippi Secretary of State
The Official State Web Site of Mississippi